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EU AI Act applicability worksheet Record evidence and next actions for one AI system. These prompts help prepare a decision; completing them does not establish compliance.
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Worksheet entries Which AI system and intended use are you reviewing? (optional) 1. Identify your role and EU connection To check Who builds, brands, supplies and uses this system? Record your provider, deployer, importer or distributor role, where it is used and whether its output is used in the EU. Flag modifications or exclusions that need a scope review.
Evidence to gather: System owner, supplier contract, intended-use description and a short role rationale; check Articles 2, 3 and 25.
EU AI Act: scope and roles (opens in a new tab) Status for Identify your role and EU connection To check Evidence ready Not applicable Next action (optional) for Identify your role and EU connection Next question 2. Check the intended use against the rules To check Screen the actual use against Article 5 prohibitions and Article 6 high-risk criteria, including Annexes I and III. Record the provision and reasoning, not just a risk label. Assign uncertain classifications to a named reviewer.
Evidence to gather: Use-case description, affected people, relevant article or annex and unresolved classification questions.
EU AI Act: prohibited and high-risk uses (opens in a new tab) Status for Check the intended use against the rules To check Evidence ready Not applicable Next action (optional) for Check the intended use against the rules Next question 3. Locate the evidence your role needs To check If high-risk duties apply, separate provider documentation and assessment work from deployer instructions, monitoring and human oversight. Who can review outputs, stop use and escalate an incident? Mark evidence you must obtain from another party.
Evidence to gather: Evidence owner, provider documentation or instructions, oversight procedure and gaps; compare Articles 16 and 26.
EU AI Act: provider and deployer duties (opens in a new tab) Status for Locate the evidence your role needs To check Evidence ready Not applicable Next action (optional) for Locate the evidence your role needs Next question 4. Check what people see and receive To check Does the system interact with people or generate or alter content? Check which Article 50 notices, markings or disclosures apply to your role. Record any exception or transition you rely on, and test the notice in the real user journey.
Evidence to gather: A sample screen or output, disclosure owner, relevant Article 50 paragraph and any applicable Article 111 transition.
Commission: AI transparency guidance (opens in a new tab) Status for Check what people see and receive To check Evidence ready Not applicable Next action (optional) for Check what people see and receive Next question 5. Separate model duties from system duties To check Identify any general-purpose AI model and its supplier/version. Are you providing or significantly modifying a model, or integrating another provider's model? If model-provider duties apply, review the GPAI rules and systemic-risk criteria; otherwise identify the supplier information your system review needs.
Evidence to gather: Model/version, modification history, supplier documentation request and rationale for your GPAI role.
Commission: GPAI provider guidance (opens in a new tab) Status for Separate model duties from system duties To check Evidence ready Not applicable Next action (optional) for Separate model duties from system duties Next question 6. Assign the next decision and verify timing To check Choose the most important unresolved question. Name its owner, the evidence to obtain and your next review date. If you record a legal deadline, verify the applicable provision and transition in Articles 111 and 113; do not use one date for every AI system.
Evidence to gather: One action, accountable owner, evidence request and review date; attach the primary source for any legal due date.
Commission: current AI Act timeline (opens in a new tab) Status for Assign the next decision and verify timing To check Evidence ready Not applicable Next action (optional) for Assign the next decision and verify timing Sources reviewed 2026-09-06 . Check the linked sources before making a decision.
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